Accounting Manager-Warwick Hotel Rittenhouse Square, Philadelphia, PA

Job Summary: Accounting Manager

The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting related information.

Job Duties & Functions

• Approaches all encounters with guests and employees in an attentive, friendly, and courteous and service oriented manner.

• Maintains a warm and friendly demeanor at all times.

• Complies at all times with the BSHS standards and regulations to encourage safe and efficiently hotel operations.

• Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits, as applicable. • Oversees and maintains the over/short log.

• Maintains controls for all cashier banks in the hotel. • Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).

• Prepares all bank deposits, ‘due backs,’ and bank change orders according to BSHS standards. • Maintains responsibility for the billing of accounts receivable daily.

• Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.

• Maintains card file trace system for AR collection call process per SOP.

• Conducts credit meetings twice monthly with General Manager

•Maintains a record of approved direct billing accounts.

• Processes returned checks and credit card chargebacks .

• Performs the Accounts Receivable Balancing function at least once each month.

• Maintains the Special Operating Account and the Petty Cash Fund according to BSHS standards.

• Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to BSHS standards

• Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.

• Performs the income audit on a daily basis, using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.

• Reconciles credit cards daily.

• Monitors Guest Services and Night Audit agents’ work for proper accounting procedures.

• Oversees the training of all Night Auditors in regards to their accounting related responsibilities.

• Processes bi-weekly payroll and is prepared for transmission.

• Attends weekly staff meetings and provides training on a rotational basis.

• Participates in required MOD coverage as scheduled • Maintains confidentiality of sensitive information, as appropriate.

• Performs any other duties as requested by the Assistant Controller/Controller.

Education & Experience

• Associate’s degree and at least 3 years of related experience; or, a Bachelor’s degree and at least 1 year of related experience; or, at least 5 years of progressive experience in a hotel or a related field.

• Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.

• Supervisory experience required.

• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.

• Must work well in stressful, high pressure situations.

• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.

• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.

• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by co-workers and guests.

• Must be able to work with and understand financial information and data, and basic arithmetic functions.

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Last updated on Feb 10, 2025