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Staffing Coordinator (Kraków, Poland)

unit8 · 30+ days ago
Negotiable
Full-time
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Who We Are

Founded in 2017, Unit8 is a fast-growing Swiss AI and data analytics company dedicated to solving complex problems of traditional industries like automotive, chemical, financial services, manufacturing and pharma. We work with some of the biggest organizations in Europe to solve the challenges that directly affect their business. Since our foundation, we have successfully delivered more than 155 projects.

Unit8’s mission is to drive the adoption of AI and Data Science in the non-digital industries and to help accelerate their digital transformation. Among its activities, Unit8 dedicates a part of its resources and time on projects that deeply matter to us - that includes collaboration on pro-bono and “engineering for good” cases.


Requirements

Are You the team member we are looking for?

The ideal candidate for this position will have a strong background in administrative coordination, excellent organizational skills, and a keen eye for detail. If you are passionate about supporting business growth through effective staffing and process management, we encourage you to apply for this exciting opportunity.

You have

  • Minimum 2 years of experience in the coordination of projects, preferably in the field administrative/HR process/staffing
  • Experience in providing support to managers, employees and the business in administrative tasks
  • Excellent communication, interpersonal, and organizational skills, attention to details
  • Ability to work independently and as part of a team
  • Optimism and “can do ”attitude
  • High energy, growth mindset and openness to learning
  • Fluent English is a must
  • You are eligible to register as a sole trader (self-employment) in Poland

What You'll do

In this dynamic role, you will be instrumental in supporting our business processes through a variety of coordination and administrative activities.

  • Coordinate the staffing process identifying staffing needs and proposing optimal assignments for organizational growth
  • Headcount management support - monitor staffing requirements
  • Oversee the time tracking system, maintaining accurate data on Clients, Projects, and assignments as the main source of truth
  • Prepare periodic and ad hoc reports to facilitate informed decision-making and manage staffing tools
  • Manage staffing related pre-sales activities, including:
      • Draft and negotiate new contracts (SOW) for client cooperation and manage the commencement details of such cooperation
      • Engineer profile’s preparation and onboarding of new project team members
      • Prepare and maintain of all necessary documentation related to staffing and projects
      • Oversight of project kick-off process, making sure the team is lined up and ready to go (assistance on Client onboarding if needed)
      • Assistance on managing team schedules (timesheets, absences, overtime, travel coordination)
  • Support in resolving employee inquiries and related requests and provide assistance with HR-related matters such

Benefits

What We offer

Opportunities you can take advantage of

  • An opportunity to join the fastest growing Swiss company (according to Financial Times in 2022)
  • High-trust working environment & merit-based decision making
  • A high degree of independence and large space for growing responsibilities and shaping the young company

Benefits you will receive

  • Compensation package including base salary, yearly bonus based on the performance of the company
  • 30 paid days off
  • Flexible working hours
  • Dedicated budget for training
  • Private health care and Multisport
  • Up to 10% time for self-development, knowledge-sharing sessions with other engineers as well as external training/conferences
  • Cross offices/company-wide frequent events (off-site or online) as well as quarterly budget to spend with the team on after-work activities

Last updated on Mar 12, 2024

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About the company

U
unit8Zespół programistów i specjalistów odpowiedzialnych za tworzenie innowacyjnych rozwiązań technologicznych, dostosowanych do indywidualnych potrzeb klientów.

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