Employers / Recruiters

Administrative Assistant (13045)

ingenesis · 20 days ago
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InGenesis is currently seeking an Administrative Assistant to work with our client in Albany, NY. In this role, you will be working in the Department of Health, Center for Health Care Provider Services Oversight office.

Apply today and we’ll reach out to answer any questions you may have!

Job Duties

· Develop and maintain databases / tracking systems, e.g., track the materials received from outside agencies or tracking bureau leave requests

· Answer the main center phones, take messages when appropriate and directing incoming calls to the appropriate bureaus

· Oversee the Executive Deputy Commissioner Clearance (EDCC) process

· Use the OPCHSM tracking system for those letters that do not go through EDCC process

· Assign Executive Correspondence (ECUs) in the OPCHSM section of InterTrac

· Assign Certificate of Needs (CONs) in NYSCON

· Update architect’s spreadsheets in the CONS section in Teams using CONSTAT for the Bureau of Architecture and Engineering Review

· Update and compile DASNY letters for the Director of the Division of Finance

· Formatting documents in Microsoft Word, PowerPoint, and Excel as needed

· Point of contact for setting up web-based meetings, in person meetings, interviews for the Executive Office and the Division of Finance as well as conference calls for staff

· Other administrative functions including the monitoring shared email accounts and drafting professional responses, answering phones, referring calls, and answering inquiries, maintaining executive calendars

Minimum qualifications

· High School Diploma (or equivalent); one (1) year minimum experience working in an office setting; excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook;) the ability to handle multiple, shifting priorities; strong organizational and communication skills (written and verbal); maintain, and work with electronic databases and systems.

· Bachelor’s Degree or higher. Strong verbal communications skills.

· Ability to handle multiple tasks. Good organizational skills and the ability to work independently. Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings.

*Pay rate range commensurate on experience.

About InGenesis

InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.

EEOC Statement

InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know by visiting our website at

Last updated on May 28, 2024

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