Our client is Australia’s largest provider of aesthetic and medical-grade technology. They deliver cutting-edge treatment technology, skincare, accessories, and business support to over 4,500 stockists across Australia, New Zealand, and beyond.
They are now looking to hire a People and Culture Assistant to directly support the People and Culture team in developing a high-performing culture.
Job Responsibilities:
Recruitment Support
- Assist the Recruitment Officer with phone screens, interviews, reference checks, and updating the Candidate Management System (CMS).
- Facilitate pre-employment checks once an offer is accepted.
- Promote the Employee Referral Program (ERP) internally.
Employee Life Cycle Support:
- Support the People & Culture Manager (MPC) and Recruitment Officer (RO) with employee life cycle activities.
- Coordinate various check-ins and surveys throughout the employee's initial months.
- Manage the Annual Reflect, Learn & Grow (RLG) Program and the Probationary Review Program (PRP).
- Send survey results to relevant parties and ensure timely completion.
Onboarding:
- Coordinate with the hiring manager and departments to ensure streamlined onboarding.
- Set up new employees in the HRIS system (Employment Hero/HRIS) and manage necessary paperwork.
- Organize IT access, mobile numbers, business cards, and other onboarding essentials.
- Update the Organization Chart and ensure all onboarding steps are tracked and completed.
Offboarding:
- Manage the deactivation of IT access and update the asset register during offboarding.
- Update relevant systems and inform team members of offboarding actions.
- Coordinate with departments to handle offboarding tasks efficiently.
Employee Benefits:
- Conduct Quarterly Happiness surveys and report results.
- Assist in organizing team events and the Living the Values Awards.
- Create and issue presentations for award recipients and coordinate related tasks.
HRIS – Employment Hero & Learning Hero:
- Act as the main point of contact for HRIS queries and provide training.
- Oversee onboarding and offboarding tasks within the HRIS.
- Maintain accurate records and provide necessary reports and training.
Payroll Support:
- Communicate payroll changes to the third-party payroll provider.
- Review pay run reports and ensure all changes are processed.
- Monitor pay cycles and assist team members with payroll queries.
General Administration:
- Organize monthly sales team incentives and team member gifts within budget.
- Document meetings and communications in relevant applications.
- Support employee relations and escalate concerns as needed.
- Assist with People & Culture administration duties and perform tasks with a positive attitude.
- Embody the company’s mission and brand values daily.
Requirements
- Qualification in Human Resources (desirable).
- Previous experience in administration support People and Culture (Human Resources) position
- Proven experience in undertaking a variety of HR initiatives and projects.
- Project Management experience
- Understanding of Payroll processing requirements
- Experience in building positive working relationships and rapport with personnel across an organisation.
- Planning and Organisational Skills
- Project Management Skills
- Strong interpersonal skills coupled with effective communication skills.
- Presentation and document formatting
- A friendly and engaging personality who can build rapport quickly.
- Perform all tasks with the highest level of confidentiality and discretion.
- Ability to work independently, remain self-motivated, and show initiative.
- Ability to work within a team environment.
- Quality orientation to get the best results.
- Ability to look at the total business picture rather than just the issue at hand.
- Ability to negotiate, and work through projects to conclusions within specified time frames.
- Ability to work to competing deadlines.
- Willingness to go above and beyond to support clients, and team members and achieve business goals.
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Paid leave
- Christmas Bonus
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Last updated on Jun 18, 2024