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Financial Systems Administrative Specialist

equipmentsharecom · 30+ days ago
Negotiable
Full-time
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EquipmentShare is Hiring a Financial Systems Administrative Specialist 

EquipmentShare seeks a detail-oriented and organized Financial Systems Administrative Assistant to support our finance team in managing and maintaining financial systems. The ideal candidate will provide administrative assistance to ensure the accuracy, efficiency, and compliance of our financial processes. This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with team members.  The opportunity for career growth is unparalleled at EquipmentShare, where you’ll find no shortage of challenging yet fulfilling work, chances to build new skills and supportive teammates who will push you to achieve your best. This new team member may be based anywhere in the United States and offers a remote/hybrid work option, but must be able to meet with management in person at least quarterly.

Primary Responsibilities

    • Assist in data entry tasks, including inputting financial transactions, updating records, and maintaining databases.
    • Ensure compliance with regulatory requirements by following established protocols and guidelines.
    • Maintain user access controls, permissions, and security settings within financial systems.
    • Assist users with basic troubleshooting and technical support related to financial systems.
    • Provide training and guidance to new users on navigating financial software and tools effectively.
    • Assist in documenting financial processes, procedures, and system configurations.
    • Ensure the accuracy and integrity of financial data by conducting regular audits and reconciliations.
    • Communicate effectively with team members, internal stakeholders, and external partners to coordinate financial activities and projects.
    • Participate in team meetings, brainstorming sessions, and cross-functional projects as needed.

Why We’re a Better Place to Work

  • Competitive salary.
  • Medical, Dental and Vision coverage for full-time employees.
  • 401(k) and company match.
  • Generous paid time off (PTO) plus company paid holidays.
  • Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).
  • State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.
  • Seasonal and year round wellness challenges.
  • Company sponsored events (annual family gatherings, happy hours and more).
  • Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year.
  • Opportunities for career and professional development with conferences, events, seminars and continued education.

About You 

Our mission to change an entire industry is not easily achieved, so we only hire people inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success, and enjoy making a tangible difference in an industry that’s long been resistant to change. 

Skills & Qualifications 

    • 3+ years of administrative/data entry experience.
    • Desire to thrive in a high-paced environment. The individual must be organized and manage multiple projects with competing priorities. 
    • Excellent written and verbal communication skills and ability to speak on behalf of leadership.
    • Experience developing presentations to management.
    • Strong ability to adapt and be flexible within the scope of a given project as vision, priorities, and timelines shift.
    • Experience with handling multiple priorities. 
    • Experience working with cross-functional teams and influencing and motivating teams with no direct authority over them.

EquipmentShare is an EOE M/F/D/V

Last updated on Mar 19, 2024

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