Office Coordinator (Interim)

RELEX Solutions creates cutting-edge supply chain and retail planning software. Within our unified platform, we have the power and potential to increase adaptability, efficiency, and sustainability in the consumer goods and retail value chain. Our impact is tangible; from sustainability and eliminating waste to delighting customers and delivering great tailored tech solutions, we are curious and passionate challenge-seekers creating the future of retail today. We are now looking for an Office Coordinator to join us full time in Stockholm, Sweden until end of April 2025. 

 
Our three Swedish offices, all is in central Stockholm is soon to become one, both bigger and better. Once the move is done it will be housing all our 150+ employees in Sweden. Meaning that you will be joining at a time with a lot of initiatives shaping the future of RELEX in Sweden. You will be part of our Global People team of +60 professionals, and you will be reporting to our Team Lead Office Support Nordics. Please note that you must be able to work at the office, meaning you need to be in Stockholm, Sweden. The office support team is responsible for maintaining a functional and welcoming work environment at the RELEX offices and, in this case, our lovely Stockholm office. This includes:  

This role is not just a job; it is a chance to be an enabler, a master planner, and a valuable team member. Join us to gain hands-on experience, build your skills, and make a difference in a friendly, forward-thinking environment.  

 
Join us as Office Coordinator and this is some of what you will be doing:  

• Handle office related administrative tasks including reimbursements, accounts payable approvals and travel support  
• Maintain a welcoming and functional office space including shared areas and meeting rooms 
• Nurture our flexible and warm working culture  
• Act as first contact person for office related matters for employees and vendors 
• Monitor, order and refill snacks, beverages, office materials and Newbie merchandise  
• Handle incoming and outgoing mail 
• Organize office events 
• Act as onboarding support in terms of welcome packages, office access, and IT equipment. 
• Collaborate closely with IT, Finance and People team 
• Substitute for other Office Support team members in the Nordics 
• Develop processes to support the team, employees and Team Leads even better   

We are looking for: 

• A background in hospitality or customer service will be highly beneficial 
• Previous experience of similar tasks, for example working cost-consciously with budgets, setting up equipment, and working with outside vendors 
• Great people, teamwork, and collaboration skills 
• Self-driven, proactive, and capable of independent work 
• Customer-service mindset 
• Prioritization skills and ability to perform under pressure 
• Excellent fluency in both Swedish and English – English is our internal company language, and you will need to communicate for example with vendors in Swedish.  

 

What we offer you in return 

• An international career and learning opportunities in a rapidly growing software company
• A fun, ambitious, and committed team of smart people to work with
• A respectful and professional yet easy-going atmosphere where individual thinking is encouraged
• Possibility to grow in the company and to have support from an experienced team
• A company where you can help retailers fight against food waste 

 

RELEXians can be found around the world, but here we are based in Stockholm. Our office is central and offers a fantastic base to work or socialize; you can enjoy both in the same day with collaborative, supportive working and then wine tasting, yoga, ping pong—we have it all! Your future teammates enjoy the flexibility we are known for and our calm, expert atmosphere where people come first. Being part of RELEX means being heard, feeling valued and knowing that you can be yourself because you belong. We believe in actions, not words, regarding diverse hiring and employment practices. We take DE&I seriously. We champion and benefit from global diversity. We are creating and evolving our culture to welcome everyone and value every idea. We are always ready to welcome new RELEXians to our team because your enthusiasm and expertise allow us to keep innovating and creating the future of planning for retail and consumer brands. Diversity helps us succeed, so we are committed to creating an inclusive environment for everyone. If you’re ready to be part of our growth, apply now 

 

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Last updated on Aug 21, 2024