Receptionist

DFDL was established in 1994 and founded on a unique vision: to create an integrated legal and tax advisory firm with in-depth knowledge of the developing jurisdictions in which we are based. Our dedicated professionals exhibit the understanding and insight necessary to assist you in navigating the legal and tax complexities and challenges. Drawing on a wide-ranging industry experience and finely tuned local knowledge in the countries we operate in, we strive to provide concise, commercially focused, and innovative advice, staying true to our original motto: “One Region. One Firm”.

DFDL has 12 offices, including collaborating firms, in Bangladesh, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, the Philippines, Singapore, Thailand, and Vietnam.

As a full-service firm, DFDL provides legal and tax services across various industry sectors. To better serve our client's business needs, we have also organized our expertise into the following practice groups:

• Anti-Trust and Competition
• Aviation and Logistics
• Banking and Finance 
• Compliance and Investigations
• Corporate, Mergers and Acquisitions
• Dispute Resolution
• Employment
• Energy, Natural Resources and Infrastructure 
• Investment Funds
• Real Estate and Hospitality
• Restructuring
• Tax and Transfer Pricing
• Technology, Media and Telecoms

Position:

WWe are looking to recruit a Receptionist to be based  in Ho Chi Minh office.

The successful candidate will have the opportunity to work in a multi-cultural environment with career development and personal growth opportunities.

Reports to: Operations cum HR Manager

Key external relationships: Vendors and local authorities

Key internal relationships: Partners, Deputy MD, all staff of the Office

Position type: Competitive, varying based on the qualifications and experience of the successful applicant

Applicants eligible: Qualified candidates

Working Hour: Monday to Friday, from 8:30am to 12:30pm and from 2:00pm to 6:00pm

Location: Ho Chi Minh City, Vietnam

Main duties of the role

Ensuring the smooth operation of the office and creating a positive first impression for clients. The main key responsibilities and duties as below:

• Greeting Clients and Visitors: Welcome clients and visitors as they arrive, ensuring they feel comfortable and valued.
• Managing Phone Calls: Answer, screen, and forward incoming phone calls, providing basic information when needed.
• Scheduling Appointments: Schedule and confirm appointments, manage the attorneys’ calendars.
• Mail and Deliveries: Receive, sort, and distribute daily mail and deliveries.
• Office Security: Follow safety procedures and control access via the reception desk.
• Administrative Tasks: Perform tasks such as filing, photocopying, transcribing.
• Payments: Process client payments and maintain financial records.
• Document Preparation: Assist with the preparation of legal documents as required.
• Office Supplies: Order office supplies and keep an inventory of stock.
• Other tasks not specifically listed may be assigned from time to time.

Requirements

• Professionalism: Maintain a professional demeanor at all times.
• Communication: Strong verbal and written communication skills.
• Organization: Excellent organizational skills to manage multiple tasks efficiently.
• Attention to Detail: Meticulous attention to detail in all tasks.
• Interpersonal Skills: Friendly and approachable personality to interact positively with clients and staff.
• Qualifications: BSc/BA in office administration, law or relevant field is preferred; Excellent knowledge of MS Office

Desirable

• Proven experience as an receptionist or office administrator or relevant role with minimum 1 year of experience;
• Ability to take the initiative and pay close attention to detail
• High communication skills in English (both verbal and in writing);
• Honesty, reliability, and a commitment to strict confidentiality.

Applications should include a curriculum vitae or resume, accompanied by a covering letter outlining the candidate’s interest in and suitability for the position.

All applications and expressions of interest will be treated confidentially and reviewed only by DFDL Senior Management and the Human Resources team.

Please note that this position is open until filled. Applications will be reviewed and processed on a rolling basis and only shortlisted candidates will be contacted.

Last updated on Aug 16, 2024