Accounts Payable Clerk

Position Overview: We are seeking a reliable and detail-oriented Accounts Payable Clerk to join our finance team. The successful candidate will manage all aspects of the accounts payable process, including processing invoices, reconciling accounts, and ensuring timely and accurate payments to vendors. The ideal candidate will have strong organizational skills, the ability to work independently, and a commitment to maintaining excellent vendor relationships.

Key Responsibilities:

1. Invoice Processing:
   • Review, verify, and process vendor invoices accurately and in a timely manner.
   • Match invoices to purchase orders and receipts to ensure proper documentation.
2. Payment Management:
   • Schedule and prepare payments (checks, ACH, wire transfers) while adhering to payment terms.
   • Ensure timely and accurate processing of payments to avoid late fees and maintain vendor goodwill.
   • Proactively track upcoming orders and anticipate vendor payment requirements to ensure payments do not interfere with materials pickups.
3. Account Reconciliation:
   • Reconcile vendor statements and resolve any discrepancies promptly.
   • Monitor accounts to ensure payments are up to date.
4. Vendor Communication:
   • Serve as the primary contact for vendor inquiries regarding payments and account status.
   • Address and resolve payment discrepancies and disputes professionally.
5. Record Maintenance:
   • Maintain accurate and up-to-date records of all accounts payable transactions.
   • Assist with month-end closing tasks, including generating reports and reconciling accounts.
6. Ad-Hoc Tasks:
   • Support the finance team with additional tasks and projects as required.

Qualifications:

• High school diploma or equivalent (Associate degree in Accounting or related field preferred).
• 1-3 years of experience in accounts payable or a related role.
• Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Bilingual proficiency in English and French is required.
• Ability to handle sensitive financial information with discretion and confidentiality.

Last updated on Dec 24, 2024