Senior Executive Assistant

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Commercial Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing companies in Boston. The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair’s team of Executive Assistants play a crucial role in supporting executives. Their responsibilities include scheduling and coordinating meetings, managing travel arrangements, handling personal tasks (such as errands and appointment scheduling), and serving as the primary point of contact for visiting executives and major corporate investors. This position offers a unique opportunity for an experienced executive assistant looking to elevate their career. This is a Boston based opportunity with a 4 day in office requirement.

What You'll Do:

• Supporting the CEO & Co-Founder, the Co-Founder, and Chief Commercial Officer as part of a two person EA team
• Responsible for supporting the CPO, Commercial
• Day-to-day administration and coordination of all areas of executive support
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Schedule and coordinate numerous weekly and ad hoc meetings, ensuring that all details are managed and communicated effectively with all parties.
• Handle all aspects of travel arrangements, both international and domestic, with the ability to make frequent revisions as necessary.
• Manage business expenses for executives, ensuring timely and accurate processing after each trip.
• Manage and draft communications on behalf of their leaders
• Coordinate logistics for quarterly board meetings, including booking travel for board members, managing room blocks, organizing private dining reservations, and handling reimbursement submissions.
• Provide logistical support for large in-office events, including All Company meetings and employee holiday parties.
• Interact with key internal and external contacts, investors, and other C-level individuals in a  professional manner
• Must be able to represent the team in a positive way to people outside the company
• Act as point person for visiting executives and large corporate investors
• Willingness to take on various other ad hoc projects as needed.
• Thrive in a fast-paced workplace by effectively multitasking and managing competing priorities.
• Act as a backup for other Administrative Assistants, providing support to their executives when needed.

What You'll Need

• Bachelor’s Degree
• At least 3-4 years of experience as AA/EA 
• Ability to be assertive and give push-back as needed
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Flexible and able to handle ad hoc issues that may arise outside of core business hours

Last updated on Aug 22, 2024