HR Assistant - Recruiting Coordinator

AvantGarde, LLC (AG) seeks to engage a Human Resources Assistant (HRA) who supports the AG client on site at the United States Capitol Police (USCP), Office of Human Resources (OHR) by providing broad-based administrative and technical assistance to a federal HR team (HR Director and Commander at the Credentialing and Background Investigations Division) including, but not limited to, supporting all staffing and recruitment functions.

AG offers a comprehensive benefit package including a monthly commuter benefit as well as immediate medical enrollment and a generous 401k.  This is a full time, 40 hours per week position.  The work schedule is five days per week onsite in Washington, DC

The WORK

• Support USCP by providing administrative support for the Sworn Recruitment initiative.
• Coordinate and monitor a variety of administrative projects, i.e., budget, personnel, travel, space, and logistics.
• Monitor a travel budget for recruiting and provide budget data to senior specialists.
• Input, edit, and update HR information in automated systems, i.e., Talent Management System (TMS) and POBITS.
• Review and submit travel authorization requests and travel vouchers for approvals through Momentum.
• Finalize, route, and track correspondences for review and approval using OHR-SharePoint electric tracking system.
• Analyze administrative data from a variety of sources to develop trends, patterns, profiles, proposals, and studies.
• Manage recruitment e-mail, voicemails, and phone calls.
• Manage Invitations and RSVP’s for Sworn Hiring Assessment Centers.
• Assist with administrative duties to prepare for Sworn Hiring Assessment Centers.
• Manage tracking systems for all recruitment activities.
• Provide administrative support during Sworn Hiring Assessment Centers.
• Complete special projects as assigned by the Division Commander

The REQUIREMENTS

• Diploma is required; an undergraduate degree in HR or related field is strongly preferred.
• At least 2 years of experience providing general HR administrative and staffing support.
• Expert knowledge of MS Office
• Experience with posting positions on job boards (Indeed, LinkedIn, USAJOBS ...)
• Must have exceptional organizational skills and have the ability to juggle multiple priorities.
• Excellent writing skills with specific attention to detail.
• Excellent, demonstrated customer service skills.
• Flexibility with their approach in delivery of work.
• Must be willing to work onsite, full-time, in Downtown DC. No remote support is permitted.
• Must be able to report for work M-F, 5 days a week. Alternative flex schedule is allowed within normal work hours (i.e., between the hours of 7 a.m. – 6 p.m.).
• Must be able to obtain a Public Trust Clearance following USCP’s fingerprint/criminal background check process, which is unique to USCP.

The CLIENT / AGENCY

The United States Capitol Police (USCP) is a federal law enforcement agency in the United States with nationwide jurisdiction charged with protecting the United States Congress within the District of Columbia and throughout the United States and its territories.  It is the only full-service federal law enforcement agency appointed by the legislative branch of the federal government of the United States.

The United States Capitol Police has been an AG client since FY14, supporting the offices of HR, Security, OIS and the Chief Administrative Officer. USCP is a fast-paced agency with a unique mission and challenges.  Since USCP is in the Legislative Branch of the Federal Government, it has an operating style different than most Executive Branch agencies.  The OIS office is a lean organization with high priorities.  Suitable candidates must be able to work at an optimal level in support of achieving the goals of the organization.

The COMPANY

Since its establishment in 2011, AvantGarde has been at the forefront of delivering integrated and innovative solutions in Human Capital, Technology, and Business for some of the most prominent federal organizations. AvantGarde leverages its federal agency knowledge, established relationships, and best practices to support our clients in addressing their most critical needs, providing impact-driven and people-focused solutions from strategy to operations. Our portfolio proudly includes successful projects supporting the U.S. Departments of Energy, Transportation, Agriculture, Justice, and Defense – among many other federal organizations – where we have executed over 120 contracts. 

What sets us apart is that, at AvantGarde, we pride ourselves on more than just our impressive track record. We have cultivated a workplace culture that values collaboration, innovation, and the individual contributions of our team members. Our commitment to “People First, Client Satisfaction Always” means we prioritize the growth, well-being, and fulfillment of our employees.

Click here to learn more about AvantGarde, here to learn more about our culture; and here to learn all about our comprehensive, highly competitive benefits including Medical, HSA, FSA, Dental, Vision, Life, LTD, STD, Paid Leave, Holidays, Commuter, Legal, Pet. Critical Illness, Accidental Injury, and 401(k) benefits!

When you consider joining AG learn about our Culture  click here : https://www.avantgarde4usa.com/careers/culture/

Last updated on Jan 20, 2025