AP and Procurement Specialist

Your role

As the Accounts Payable and Procurement Specialist, you will be part of the Dialpad Corporate Accounting Team, reporting into the Accounting and AP Supervisor. You are detail-oriented, self-motivated, a team-player and have exceptional customer service skills. Your responsibilities will include, but are not limited to, management of purchase orders, responding to internal and external inquiries relating to purchases, management of the vendor master, and processing invoices and employee expenses for complete and accurate recording to the general ledger.

What you'll do

• Manage the open PO population, ensuring its completeness and accuracy through the creation of PO’s, ensuring accurate application of invoices to POs, and closure of inactive PO’s. 
• Supporting internal stakeholders on matters relating to their purchases and approvals.
• Manage the master vendor listing, including setting up approved vendors and reviewing W-9s.
• Work closely with the Procurement Team on validating information on new vendor assessments and purchase requests.
• Assist with data compilation and financial analysis on spend and contracts.
• Manage the payables and expense email inboxes, responding to inquiries from internal and external stakeholders timely and professionally.
• Appropriately code vendor invoices and expenses for accounting including account, department and dates.
• Apply company policies to code invoices and expenses for capitalization when appropriate (i.e. fixed assets or prepaid expenses).
• Monitor the AP aging and DPO KPI’s, and follow up with approvers for bills coming due.
• Review and process employee expense reports and ensure compliance with Company's expense policy.
• Reconcile corporate purchasing cards for travel & other transactions.
• Support month-end close with aging analysis and accruals.
• Build out desktop procedures and process narratives for the purchase-to-pay cycle.
• Ad hoc assignments or projects as assigned.

Skills you'll bring

• 3+ years of accounting and/or accounts payable experience.
• Degree in accounting, finance or business preferred.
• Solid understanding of the full procure to pay process.
• Skilled team player with proven interpersonal skills and a track record of successfully working with cross-functional contacts.
• Self-starter with superb attention to detail and organization skills.
• Experience working independently and applying critical thinking to solve problems.
• Excellent communication skills both in internal follow ups and vendor responses.
• Familiarity with bill.com, Netsuite or similar AP and ERPs a plus.
• Enthusiasm for fast paced environments.
• Experience in financial analysis.

Dialpad benefits and perks

Benefits and wellness

An apple a day keeps the doctor away—and it doesn’t hurt that we offer great options for medical, dental, and vision plans for all employees. Along with that, employees also receive a monthly stipend to help cover your cell phone bill, home internet bill, and we reimburse for gym membership costs, a variety of wellness events, and more!

Professional Development

Dialpad offers reimbursement for expenses related to professional development, up to an annual limit per calendar year.

Last updated on Aug 22, 2024