Reception & Office Administrator (6-Month Contract)

Role Summary

• Responsibilities: You will be responsible for the smooth running of our Cambridge office, with a focus on creating a friendly and productive working environment
• Salary: A prorated salary of £25,700 per annum
• Benefits: Generous holiday allowance, flexible working hours, employer pension contributions, comprehensive travel insurance, income protection, full funding for external training, interest-free travel loan scheme, discounted gym memberships, and more
• Role Type: 6-month fixed term contract (FTC), full-time
• Start Date: We are currently recruiting for start dates in 2024, including October and November, and you will be asked to state your availability on your application form
• Location: This is an on-site role based in our Global Headquarters in Cambridge

About the Role

We are looking for an enthusiastic and proactive Reception & Office Administrator to join our vibrant team in Cambridge on a temporary basis, lasting for 6 months. Working closely with other members of the UK Facilities team, you will assist with the day-to-day running of the office and uphold our exceptional standards of customer service. You will also relish the opportunity to support colleagues in a fast-paced and collaborative environment.

You can learn more about our Cambridge office here: https://www.costellomedical.com/careers/locations/working-in-cambridge/

Key responsibilities will include:

• Overseeing the virtual telephone switchboard and monitoring messages via the Facilities team inbox 
• Greeting visitors to the office with a high level of friendliness and professionalism
• Ensuring that we maintain a safe, tidy and professional environment, including managing the kitchen to a high standard
• Booking visitors onto the appropriate security system(s) for all our UK offices
• Building relationships with service providers and suppliers, as well as liaising with the building’s management team
• Purchasing general supplies, such as kitchen consumables and stationery
• Assisting with the organisation of internal and external events, such as client meetings and office socials
• Maintaining the company’s asset management system and associated processes
• Basic health and safety checks, for which training will be provided
• Providing ad-hoc support to the Facilities Management Assistant and the wider Operations team, where required

Hybrid Working Policy: While we do offer a hybrid working policy, the Reception & Office Administrator position requires the successful candidate to be physically present in the office 5 days a week to effectively manage their responsibilities.

At Costello Medical, we pride ourselves on recruiting talented people and offering them a platform to build a successful and long-lasting career. While we are currently seeking a Reception & Office Administrator on a temporary basis, this role offers a great opportunity for you to become an integral part of our team in Cambridge, and there could be scope for you to stay with us permanently.

A Day in the Life of a Reception & Office Administrator

Due to the similarities between the roles, please refer to the Day in the Life of a Facilities Administrator article for an insight into what a typical day would look like as a Reception & Office Administrator: https://www.costellomedical.com/day-in-the-life/facilities-administrator.html

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click on the following link to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at-costello-medical/

Requirements

About You

We are seeking a motivated candidate eager to embrace new challenges and contribute innovative ideas to the ongoing development of our Facilities function. You will also enjoy taking a high level of ownership, enabling the office to run smoothly, which in turn will make a positive difference to the working lives of your colleagues in the Cambridge office.

Essential requirements for the role are:

• Strong organisational skills, including the ability to plan and prioritise your own time and communicate this to others
• Excellent levels of productivity, and the flexibility to respond to changing deadlines
• The ability to work confidently on your own and with a high degree of autonomy
• Exceptional attention to detail and high professional standards
• Excellent written and verbal communication skills
• A passion for, and dedication to, providing excellent customer service in a facilities role
• A friendly and approachable demeanour
• Experience using Microsoft Office

While some experience as a Reception & Office Administrator, or in a related role, is desirable, we also welcome applications from those who may not have direct experience but are eager to learn and develop their skills.

Benefits

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our mission is to be a community of the very best people, building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve people’s health and lives.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for six consecutive years.

On 27th May 2022, Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process begins with a self-recorded video interview, followed by an assessment, both of which you can complete in your own time. If successful, you will be invited to an interview in the Cambridge office with senior members of our Facilities team, which also includes a short practical exercise. Our standard recruitment process typically lasts around 2 to 3 weeks, however this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via recruitment@costellomedical.com should you require reasonable adjustments at any stage.

We are currently recruiting for start dates in 2024, including October and November, and you will be asked to state your availability on your application form. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

What We Offer

We are pleased to offer a prorated salary of £25,700 per annum, along with a generous holiday allowance. We take pride in being listed among The Top 100 Best Companies to Work For, an achievement that reflects our friendly and supportive work environment. Additionally, our commitment to providing opportunities for personal and professional development is evident through internal training programmes and regular company-funded social activities.

To learn more about the additional benefits that we offer at Costello Medical, please click here: https://www.costellomedical.com/careers/working-at-costello-medical/benefits-package-in-the-uk/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both.

While we embrace Artificial Intelligence (AI) technologies to innovate and improve processes, we want to understand your unique skills and experiences throughout the recruitment process. Therefore, if you use AI to assist with your application, we recommend that you do not rely solely on this technology to generate your application materials. As your role may involve developing new written content from scratch and handling confidential data that cannot be uploaded to AI technology, it is important for us to assess your own skills and abilities.

Please contact the Talent Acquisition team at recruitment@costellomedical.com if you have any questions about the role or application process.

Visa Sponsorship

Please note that this role does not meet the eligibility criteria for visa sponsorship, and you will therefore need the right to work in the UK independently from the company.

Last updated on Aug 23, 2024