Contracts Administrator

1. Directs activities concerned with contracts for purchase or sale of equipment, materials, products, or services: Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy.

2. Prepares bids, process specifications, test and progress reports, and other exhibits that may be required.

3. Reviews bids from other firms for conformity to contract requirements and determines acceptable bids.

4. Negotiates contract with customer or bidder.

5. Requests or approves amendments to or extensions of contracts.

6. Advises planning and production departments of contractual rights and obligations.

7. May compile data for preparing estimates.

8. May coordinate work of sales department with production and shipping department to implement fulfillment of contracts.

9. May act as liaison between company and subcontractors.

10. May direct sales program.

11. Serve as the point of contact for customers on contractual matters.

12. Act as contractual “middleman” between company employees and customers, ensuring timely review and approval / reconciliation of variations.

13. Provide redlined recommendations and often negotiate directly with customer attorneys or purchasing staff until consensus has been reached.

14. Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.

15. Provide guidance on contract matters to project managers or other operational staff, including training to new project managers and other employees in contracting practices and procedures.

16. Develop and implement procedures for contract management and administration in compliance with company policy. As appropriate, contribute to or influence company policies.

Last updated on Aug 28, 2022