Procurement Assistant HV-NTP-9759

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State.

Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team and continue to build on decades of successful service to our community.

Procurement Assistant
HV-NTP-9759

In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. HVCC does not support Visas. Applicants must currently hold an unrestricted employment authorization to work in the United States and appointment will be contingent upon completion of a background check.

The Purchasing Assistant is key position in the Procurement Department. Strong interpersonal skills and the ability to work in a fast-paced, deadline driven environment are required to assist with day-to-day activities and the constantly evolving and changing needs of the department and the College community. 

Minimum Qualifications: Bachelor’s Degree in Accounting, Business Administration or related field with two (2) years’ experience or Associates degree in Accounting, Business Administration Finance or related field with four (4) years’ experience, proficiency with Microsoft Office, and the ability to read and interpret data is required.  A Bachelor’s Degree, experience maintaining financial records, work in a post-secondary institution, experience in NYS Contracts and procedures, and experience with SCT Banner is preferred. 

Duties and/or Responsibilities: The Procurement Assistant reports to the Director of Procurement or their designee and performs the following duties:
•    Works with NYS OGS on mini bid and other contracts through NYS that require RFQ’s
•    Assists end users with procuring through NYS
•    Plans, completes and reviews a variety of reports related to the RFP, bid and procurement process.
•    Assists in the maintenance of vendor and other related records within Banner and Unimarket (Thor Store). 
•    Answering main purchasing line and streamlining requests in general email inbox
•    Reviews and document procedures for the department.  Maintains comprehensive purchasing policy and manuals for desk audit and training purposes. 
•    Helps organize and maintain the travel arrangements for the campus community
•    Coordinates fulfillment of grant and capital construction related purchases
•    Assists in the production and opening of bids, requests for proposals, written and phone quotes and the adherence of rules and regulations set forth in the General Municipal Law, the County of Rensselaer, and the Board of Trustees of HVCC
•    Maintains and organizes all procurement records for accuracy and compliance 
•    Tracking purchase orders and alleviating purchase order issues as required
•    Other duties as assigned

This is a 12-month, Full-Time position with a salary range of $44,000-$46,000.  

Hudson Valley offers a full benefit package including Health Insurance, Dental and Eye Insurance, Retirement, employee and employee’s spouse and children free tuition waivers. HVCC also has a generous leave policy. If you’re employed by a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

To apply, please visit www.hvcc.edu/jobs and complete the online application before the close date of November 17, 2024.

Hudson Valley provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression. Hudson Valley values equity, inclusion, and dignity for all.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Bi-lingual applicants strongly encouraged to apply.

Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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Last updated on Nov 5, 2024