Lease Administrative Specialist

EquipmentShare is Hiring a Lease Administrative Specialist

EquipmentShare is searching for a Lease Administrative Specialist for our corporate office in Columbia, MO, to support our team as the department continues to grow.  

Job Summary:

The Lease Administrative Specialist plays a crucial role in managing and maintaining lease agreements for the company’s equipment and real estate portfolio. This position involves overseeing lease documentation, uploading lease transactions into our accounting program, and ensuring compliance with lease terms and regulations.

Primary Responsibilities

• Lease Documentation: Process, review and maintain lease agreements,
  amendments and renewals. Ensure all related documents are accurate, complete
  and compliant with company policies and legal requirements.
  
  
• Lease Renewals, Returns, and Buyouts: Coordinate lease renewals, returns and
  buyouts including communicating with lenders/lessors, internal stakeholders and
  updating lease documentation and systems as necessary.
  
  
• Database Management: Maintain lease databases, debt table and tracking
  systems to organize documentation, critical data and key data reporting items.
  Reconciliation: Reconcile equipment assets for new lease schedules verifying
  invoices match data points in our internal systems.
  
  
• Lease Audits: Conduct regular audits of lease agreements to ensure accuracy
  and compliance with lease terms, rates, verification of debt confirmation match
  with lenders, and other provisions.
  
  
• Internal and external audits: Assist in quarterly and yearly audits with
  reconciliations, confirmations, and documentation.
  
  
• Lender Relations: Serve as a primary point of contact for Lenders/Lessors and
  other stakeholders regarding lease/loan-related inquiries, requests, and disputes.
  Process improvement: Identify opportunities to streamline lease administration
  processes, enhance efficiency, and optimize the use of our lease management
  system and internal systems.
  
  
• Support other special projects as needed.

Why We’re a Better Place to Work

• Competitive salary.

• Medical, Dental and Vision coverage for full-time employees.

• 401(k) and company match.

• Generous paid time off (PTO) plus company paid holidays.

• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).

• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.

• Seasonal and year round wellness challenges.

• Company sponsored events (annual family gatherings, happy hours and more).

• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year. 

• Opportunities for career and professional development with conferences, events, seminars and continued education. 

About You 

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change. 

Skills & Qualifications 

• Excellent organizational skills for managing multiple leases, deadlines and
  documentation.

• Proficiency in financial systems, lease management software and standard office
  applications (Excel, Google Sheets, Alteryx)

• Strong written and verbal communication skills for interacting with internal
  stakeholders, vendors, and lessors.

• Ability to analyze lease terms, financial data and performance metrics.

• Ability to address and resolve issues related to lease agreements or
  administrative processes.
  
  
• Bachelor’s degree in Finance, Real Estate, Business Administration or related
  field preferred
  
  
• 3-4 years’ experience in lease administration, property management or related
  field. Familiarity with lease agreements, financial management and compliance
  is essential.

EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,
protected veteran status, disability, age, or other legally protected status.

 

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Last updated on Aug 27, 2024