Director of Operations & Finance

Organization: HomePlate Youth Services
Position: Director of Operations & Finance
Status: Full Time Salaried Position
Reports to: Executive Director
Direct Reports: Operations Associate, Controller, Finance Associate
Salary Range: $80,000-$90,000

Benefits: Employer paid medical (90%) and dental benefits for employee (100%) and 50% covered for dependents, $500 health reimbursement arrangement, short-term & long-term disability; starting at 20 days of PTO, 9 paid holidays, SIMPLE IRA Retirement with 100% employer match up to 1% of salary, paid parental leave, and paid sabbatical leave, professional development opportunities, and a flexible work schedule that includes a standard 4-day work week

Application Deadline: Please apply before November 8, 2024 at 5:00 pm PST.

HomePlate Youth Services, a nonprofit leader in the field of providing services for youth experiencing housing instability in Washington County, is looking for a dynamic new member to join our leadership team. HomePlate started in 2005 with $3,000 and a vision of helping youth in houseless and unstably housed situations find stability. Currently, Beaverton has the highest rate of student homelessness in the state of Oregon. With a budget of $3,000,000 and 26 staff, we operate youth drop-in, street outreach, employment, education, and housing navigation services. HomePlate successfully connects 900+ at-risk youth with community members each year and together they work towards meeting youth-identified education, housing, employment, medical, dental and other goals.

HomePlate has an organizational commitment to equity and inclusion, and to ensure that programs and staff culture are equitable in both access and outcomes regardless of race, ethnicity, faith, culture, language, disability, gender, gender identity, sexual orientation or family status. HomePlate is committed to pursuing effective strategies and devoting dedicated time and resources at every level of the organization to address disparities based on identity and to apply an equity lens to all decisions, programs, and policies.

Why work with us?

We are committed to equitable and anti-racist practices. We have a deep appreciation for our team members and show it by celebrating staff birthdays and anniversaries, hosting a fun retreat in the summer, and making the time to connect on a human-to-human level at the beginning of every meeting. We also provide a comprehensive benefits package including employer paid medical (79%) and dental benefits for employee (100%) and 50% covered for dependents, $500 health reimbursement arrangement, short-term disability policy; 16 days of PTO, 9 paid holidays, paid parental leave, and paid sabbatical leave, professional development opportunities, and a flexible work schedule that includes a 32-hours, 4-day work week. HomePlate is a 20-year old organization and has been ranked as one of the 100 best nonprofits to work for in Oregon.

Overview

The overall responsibility of the Director of Operations & Finance is to manage the organization's internal systems, central administration, external HR and IT Services contractors, financial processes, and facilities, ensuring organizational stability and efficiency in service of its mission.

Areas of responsibility include but are not limited to:

Operations

• Provide oversight and, as needed, perform general business administration, including local, state, and federal compliance.
• Oversee facility management, including both rented and owned facilities.
• Champion the development, management, and evolution of Policies & Procedures.
• Manage employee benefits, ensuring plans are beneficial to staff and administered appropriately.
• Manage organization insurance, including plan evaluation, negotiation, and claims.
• Manage third-party IT Services Provider, and in partnership ensure all tech systems are functioning in service of staff.

Finance

• Partner with the Executive Director and Fractional CFO to ensure the financial health of the organization. Serve as a key thought leader in financial decision making.
• Lead the annual budgeting process in partnership with a Fractional CFO. Champion and support budgeting with other organization leaders.
• Monitor financial systems and processes; support the Controller in ensuring effective financial administration.
• Serve as advocate within the organization for financial best practices, process development, and financial education of staff.
• Partner with Program and Development teams on grant evaluation, submissions, and reporting for government and private grants. Provides technical assistance regarding grant compliance.
• Provide reports and presentations in support of the Board of Directors’ Finance Committee.

Organizational Leadership

• Serve as a strategist and collaborator on organization-wide projects as a member of the Senior Leadership Team, which operates as an organization-wide strategic team covering budget, staff, administration, culture, policies, and procedures.
• Demonstrate competency and commitment to ongoing equity and anti-racist work both personally and professionally. Operationalize equity and anti-racism practices.
• Supervise and mentor growth of three or more direct reports, including both finance and operations staff.

Human Resources

• Manage third-party HR support providers.
• Manage both onboarding and offboarding processes.
• Serve as primary administrator of HomePlate’s Employee Management System.
• Serve as the internal point person for identifying, receiving, and mediating HR issues and connect staff to contracted services as needed. 
• Evaluate and ensure HomePlate’s employee benefits are appropriate for the organization and support staff to the highest degree possible.
• Partner with the Senior Leadership Team to develop and manage opportunities for staff training, development, and career growth at an organizational level.

Preference for a combination of experiences from the following:

• Nonprofit financial management, including budgeting, forecasting, and general accounting.
• Nonprofit operations leadership, including facility management, business administration, and organizational leadership.
• HR leadership including payroll management and employee benefits administration.
• Onboarding and maintaining a suite of tools and systems.
• Managing cross-functional teams.
• Experience working for an organization that centers equity in decision making and employs anti-racist tactics and practices.

Desired Skills

• Exceptional project and program management skills.
• Process improvement.
• Ability to operate under a relational business model.
• Highly organized and able to balance multiple competing priorities with rigorous prioritization.
• Software savvy. Comfortable using and learning new systems.
• High degree of emotional intelligence and ability to practice confidentiality, respect, and use discretion.
• Strong interpersonal, communication, planning and organizational skills
• Interest in both teaching and learning from others.
• The innate ability to “meet people where they are”, whether staff, volunteers, Board members, or business vendors.

HomePlate is committed to providing a safe workplace for our staff and to serve as a positive force in ending the COVID 19 pandemic. We believe that requiring vaccinations as a term of your employment serves this commitment. All employees are required to provide proof of COVID-19 vaccination or qualification for a medical or religious exemption. By applying for this position, you represent you meet these job requirements. Failure to do so will disqualify you from employment.

HomePlate values diversity in its workforce and is an equal opportunity employer. QTBIPOC (Queer, Trans, Black, Indigenous, People of color) and/or those with lived experience are encouraged to apply.

HomePlate is proud to offer a four-day workweek and strong commitment to work-life integration. Due to the nature of this position’s responsibilities including facilities leadership, this position is primarily in-person and may require occasional variable and on-call work.

Last updated on Oct 17, 2024