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Logistics and Administrative Support Officer

coreresponse · 17 days ago
Negotiable
Full-time
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The Admin & Logistics Officer will work closely with the local team in Sudan to provide administrative and logistical support and ensure efficient implementation of programs. 

Location:
Port Sudan 50% Sudan 
Omdurman 50% Sudan 

Main Responsibilities:

  • General procurement duties:  
  • Work with Administrative Manager to establish a detailed procurement program plan to determine appropriate specifications of required items, according to established guidelines and procedures 
  • Contribute to procurement process for office property, expendable supplies and services 
  • Will be able to foresee the needs of program implementation and be able to recommend solutions 
  • Assist in identifying equipment needs 
  • Conduct tendering procedures in accordance with local law, BHA procurement rules, and CORE’s internal policies  
  • Prepare procurement comparative tables and participate in the selection committees 
  • Prepare purchase orders and draft contracts 
  • Update the field office procurement plan 
  • Service procurement contracts and/or Purchase Orders. 
  • Willdevelop and update suppliers list and pricelists used by the office 
  • Corresponds and negotiates with all vendors on procurement related matters 
  • Manage vehicle rental services and coordinate with drivers in a as need basis 
  • Ensure that all transported goods have the appropriate documentation, e.g., waybills, receipts, etc., and that all inventories and stock lists are updated at the receiving and sending end as necessary 

  • Support to Program Management duties: 
  • Organize and arrange events planned by the program manager 
  • Provide administrative support to the program manager 
  • Assist all activities related to travel e.g. preparation of Travel authorizations (TAs), make travel arrangements, arrange transportation etc. 
  • Other general administrative tasks like the maintenance of petty cash  
  • Support the financial process of Accounts Payable 
  • Will also have other duties as assigned by management team 

Scope and Travel:

  • Travel within program locations in Omdurman and Port Sudan 

Experience:

  • Advanced degree in any of the following: Public Administration, Business Administration, Human Resource or any similar topic 
  • At least 2-3 years of relevant experience working with International Non-Governmental Organizations and in the development sector  
  • BHA funded project experience is preferred 

Skills & Competencies:

  • Excellent command of English in writing and speaking. 
  • High level driving experience including a good knowledge of the country/region  
  • Proven knowledge of car maintenance 
  • Strong communication skills 
  • Capable of working under pressure in a multitasking position 
  • Ability to work in a multicultural environment 
  • Strong knowledge of MS office applications (MS Word, Excel, etc.) 

Last updated on Sep 19, 2024

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