Job Description

Title:                               Process Expert - Procurement

Department:               Admin and Facilities

Reporting To:             Sr. Manager - Procurement

 PURPOSE OF THE POSITION:

 

• This position will be aligned with our Procurement vertical and help us in the process of finding and agreeing to terms, acquiring goods, services, or works from an external source, often via a tendering or competitive bidding process. Should ensure that Berkadia receives goods, services, or works at the best possible price when aspects such as quality, quantity, time, and location are compared.
• You will be working as a part of Sourcing & Procurement team responsible for Sourcing execution, contract management, vendor management and life cycle support. We are looking for individuals who are conversant in the features, functionality and applicability of a few sourcing platforms.
• You will be responsible for Sourcing, Budgeting and Buying where in you will be part of multiple channels by leveraging shopper and product sourcing information. Inventory performance will need to be improved through flexible fulfillment and available-to-promise methods. Skills required for this role are buying experience in a corporate procurement organization good quantitative, analytical skills and good negotiations & communication skills.

Major Accountabilities (duties may include but are not limited to)

 

Ensure compliance with relevant local laws, regulations, and ethical standards in all procurement activities. Stay updated on industry best practices and changes in procurement regulations. Collect, analyze, and report procurement data, including supplier performance, cost savings, and key performance indicators. Generate reports and present findings to management, identifying areas for improvement and implementing action plans accordingly. Coordinate with enabling functions for understanding the procurement / Services requirements Working directly with the vendors to identify best service provider at competitive price

Initiating Vendor contract agreement / renewal / termination communications

Expedite Orders and track on deliveries. Ensure audit readiness of all purchasing documents. Vendor Identification Floating enquires to different vendors and making comparative statements. Negotiating with suppliers for quality, cost and deliveries and preparation of cost Comparison statements. Processing purchase requisition, day to day co-ordination with all the functions as needed Identification of all requirements in purchase requisition issued by Information Technology department. Understanding the technical needs of the procurement. Ensuring accurate materials received as per procurement and planning. Developing new vendors as per predefined procedures. Keep a track record of order placed and follow up for the material up to reach in time. Initiate cost savings/reductions by price negotiations & Value Engineering, Identifying and selecting the most cost effective vendor/suppliers base for cost effective procurement Preparing Analysis of Price Proposals Collaboration with other Team Members for Meeting the objectives/Targets of the department Preparation of MIS reports in line with the requirements of the dept. Adhere to the Procurement Policy and vendor onboarding process Enhance automation and governance in the procurement process in accordance to the firm’s strategy. Should have market research capabilities to achieve company goals

Title of Immediate Supervisor:     Sr. Manager - Procurement

Title of Next Level of Supervisor: SVP – Finance & Administration

PRIMARY CUSTOMERS OF THIS POSITION AND TYPE OF CONTACT 

The primary customers for this position would be Facilities vendors, Employees, Administration team and the visitors. The type of contact would be primarily in person, through Voice and e-mail.

Title/Department/Outside Contacts                           Frequency    

• Vertical Heads                                                                    As per requirement
• Finance & Admin Head                                                                Daily
• Other department heads                                                           As per requirement
• Other business groups                                                               As per requirement

QUALIFICATIONS REQUIRED (including education, experience and skills)

• Minimum of Graduate / MBA with 4-6 years of experience in IT, admin & Facilities procurement
• Excellent written and oral communication skills.
• Excellent interpersonal skills
• Willingness to work on multiple shifts.
• Proficiency in MS Office

Interpersonal Skills

• Must have the ability to prioritize tasks and understand the importance and urgency of specific requests
• Exhibits respect for other team members and management
• Ability to work independently and / or part of a team.

Organizational Skills

• Exhibits an appropriate sense of urgency in managing responsibilities
• Excels in managing customer expectations with consistent results
• Consistently sets goals for themselves and effectively manages the responsibilities of their desk

 CONDITIONS OF WORK

While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary.

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Last updated on Oct 26, 2023