Personal Assistant

Position Title

Personal Assistant

Reports To

Egypt Managing Director

Position Summary

Personal Assistant will provide comprehensive administrative and organizational support to Egypt Management Team. 

Personal Assistant will be responsible for managing complex calendars, travel arrangements, meeting coordination, and other high-level administrative duties. Serve as a key liaison and gatekeeper, demonstrating excellent judgment and communication skills.

Key Responsibilities

• Maintain extensive calendars for the Management Team, providing reminders as appropriate
• Arrange complex domestic and international travel, including bookings, itineraries, and logistics
• Screen appointments for appropriateness and urgency, and organize interdepartmental meetings
• Fully manage the Management Team's calendar based on given guidelines
• Demonstrate impeccable phone skills with a focus on accuracy and good judgment
• Organize travel schedules and reservations for the Management Team, visitors, and delegations
• Maintain a comprehensive travel plan for the Management Team up to 1 year in advance
• Prepare for and follow up on All Hands/Town Hall meetings in Egypt
• Follow up on urgent items to ensure timely handling
• Prepare meeting and conference materials for the Management Team
• Review financial requests and ensure all procedures are followed
• Consolidate vacation plans for direct reports to facilitate coordination
• Set up new hires with necessary equipment, accounts, and workspaces

Desired Qualifications

• 3-5 years of experience in an administrative or project management role
• Fluent in English
• Excellent communication, organization, and prioritization skills
• Proficient in G Suite (Gmail, Spreadsheets, slides,) and Microsoft Office (Word, Excel, PowerPoint)
• Ability to handle multiple tasks simultaneously
• Strong attention to detail and a proactive, solution-oriented mindset