Virtual Assistant (KMP0003)

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!

Role: Virtual Assistant
Location: Hybrid

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

JOB DESCRIPTION
Corporate Compliance
- Preparing Annual ASIC review statements for our clients daily, including invoicing of an Accounting Firm's Annual ASIC Fee.
This will be the main task initially.
o Software required: NowInfinity & MYOB Account Enterprise

- Management and upkeep of the company's inbox including saving all emails including the annual statements & annual statement reminders to the appropriate client on the document manager system.
o Software Required: Microsoft outlook, MYOB Account Enterprise, full access to the inbox

- Issuing and emailing ASIC Late fee invoices to clients with email templates available.
- Invoice retrieved from the ASIC Portal which needs to be managed daily to ensure the client is notified and avoid further late fees.
o Software required: Access to the ASIC Portal via Chrome. The Corporate Compliance Manager has login details.

- Attending to any client queries regarding ASIC – For example, address & email updates, company queries, deregistration requests. All query actions to be reviewed by the corporate compliance manager. Queries will be emailed to the company's corporate email address.
- Ensuring all clients details are maintained through Now Infinity as per our client records (MYOB Account Enterprise).
- In collaboration with the compliance manager, new clients and entities will be inputted into the system and brought into corporate compliance to act as ASIC Agents.
o Software required: MYOB Account Enterprise


Software required for tasks
- NowInfinity (Corporate Compliance Management Software)
- Account Right Enterprise – MYOB
- PDF Manager – MYOB
- Document Manager - MYOB
- ASIC Portal
- ASIC Connect
- Outlook – Microsoft Package

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Last updated on Sep 30, 2024