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Executive Assistant, Value Delivery

woven-by-toyota · 30+ days ago
Negotiable
Full-time
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Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City — our test course for advanced mobility — we’re bringing greater freedom, safety and happiness to people and society. 

Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.

TEAM
Arene's goal is to open vehicle programming to everyone by simplifying vehicle software development and increasing deployment frequency without compromising safety and security. This will create a whole new market of vehicle application developers who, through software, integrate a vehicle into our daily lives in novel ways. Arene aims to significantly improve how vehicles are designed and developed, and we're working closely with Toyota to realize this goal in its next-generation vehicles.

The Arene Value Delivery team, composed of Product Owners, Product Designers, and User Researchers, is dedicated to advancing Arene as a cohesive product ecosystem, fostering its reputation as a trustworthy and reliable brand, and providing cost-effective products and services that uphold the highest standards of safety and quality.

WHO ARE WE LOOKING FOR
The Executive Assistant to the Head of Value Delivery creates a professional, productive and pleasant environment where the Director and their team can execute efficiently. As a result, this role indirectly supports all partners who rely on the Director, and improves our operations as a company.

Reporting to the Head of Operations Excellence as part of the Business Operations team, you will work closely with the Director and be their first point of contact, and an expert in supporting their daily activities, including organizing meetings and appointments. You will work in a hybrid environment requiring your presence onsite at our Nihombashi office several days per week.

RESPONSIBILITIES:

  • Build relationships. You will get to know the team well and build trust and support team culture.
  • Managing the Director's time allocating the correct amount of time to varying priorities, partners, and commitments.
  • Decide where time is invested, ensuring the right balance between internal & external commitments, and structured/unstructured time.
  • Manage the VP's calendar across multiple time zones; maintain complex schedules, coordinate appointments, and greet & welcome external visitors. Coordinate global travel.
  • Work with other senior partners & Executive Assistants, so there is aligned planning, good collaboration and clear processes within the Director's team and when collaborating with other teams.
  • Ensure the right things get done with the right quality at the right time, and nothing falls through the cracks.
  • Be willing to jump in and help where needed, including some event management and project management.

MINIMUM QUALIFICATIONS:

  • 10+ years of administrative experience with at least 3 years as an EA to a global executive
  • Business level Japanese and English language capabilities
  • You excel in an ambiguous work environment, you serve as an advocate for your decisions and can say "no" to support your executive's schedule when needed
  • You work both autonomously and collaboratively, completing the tasks you are responsible for. You are thoughtful, take problems and dissect them for solutions, and can foresee future challenges to start planning preventative measures.
  • You can juggle deadlines, schedules, planning meetings and are accustomed to supporting executives with demanding schedules, this includes arranging trips and providing local support to executives in Japan
  • Flexible to manage changing plans and priorities
  • Maintain strict confidentiality standards

NICE TO HAVES:

  • Bachelor's Degree or equivalent
  • HR Experience
  • Experience with event planning, catering requests, and gift ordering and delivery processes
If you are located outside of Japan we will set up an interview over Google Hangout Meet.

WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time with NO core-hours
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
・In-house Training Program (software study/language study)

By submitting your application you agree to the following terms: https://woven.toyota/en/applicant-privacy-notice

Our Commitment
・We are an equal opportunity employer and value diversity.
We pledge that any information we receive from you will be used ONLY for the purpose of hiring assessment.

Last updated on Nov 15, 2023

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