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Administrative Assistant

9bjdnw2mlhip8doaz2t0q9w4wphk960418ms6mtfp5oxvgnr76bfafpnr8c62y27 · 30+ days ago

New York, NY, US

$44k+
Estimation

Full-time

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Administrative Assistant

Location: New York, NY / Hybrid
Duration: 6 months with Possible Contract to hire

Description:
Must have experience booking domestic and international travel/ handling expenses

At Least 2-3 years of Executive Assistant or Admin experience

Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues.
Will book domestic and international travel as well as processing expenses
Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries.
May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings.
Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements.
Prepares or assists in preparing statistical and narrative reports by performing information gathering and analysis, as specifically directed.
Establishes, maintains and updates files, databases, records and other documents.
Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports.
Composes and prepares timely responses to a variety of routine written inquiries.
Maintains currency in modern office management methods and techniques.
Performs other duties and responsibilities as assigned.

Skills:
Performing a range of administrative support activities for a major organizational functional area.
Answering telephones and assisting visitors.
Prepare, transcribing, composing, typing and editing correspondence, agendas and minutes and other documents.
Scheduling and coordinating meetings, events, interviews and appointments.
Preparing reports.
Gathering and analyzing basic information.
Performing routine analyses and calculations involved in preparing reports.
Sorting, screening and distributing mail.
Operating standard office equipment and using required software applications.
Make administrative and procedural decisions and judgments.
Analyze and solve problems.
Maintain currency in modern office management methods and techniques.
Attend to detail while maintaining a big picture orientation.
Read, comprehend and apply business related information.
Motivate and persuade others to achieve desired outcomes without organizational authority.
Interpret and apply policies and identify and recommend changes as appropriate.
Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
Communicate effectively, both orally and in writing.

Education:
Minimum of High school Diploma or GED

Skills:
Required
Travel Expenses
Travel Arrangements
Administrative Assistant
Correspondence

Additional
Operational Support
Scheduling
General Administrative
Telephones
Clerical
Customer Service
Customer Service Oriented

Languages: English( Speak , Read , Write )

Discrimination Statement:

As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

•

Last updated on Nov 17, 2023

About the company

9bjdnw2mlhip8doaz2t0q9w4wphk960418ms6mtfp5oxvgnr76bfafpnr8c62y27

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