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PCEO Executive assistant

visioninvest · 30+ days ago

Riyadh

Negotiable

Full-time

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About Vision Invest

Our Shareholders, Al Muhaidib Group and Abunayyan Holding founded ACWA Holding in 2002 to spearhead public-private partnerships in the Kingdom of Saudi Arabia in the utility sector by founding ACWA Power. In 2018, we rebranded Vision Invest to align our mandate with Vision 2023. Our journey has taken us beyond the borders of the Kingdom of Saudi Arabia, extending across the GCC and beyond.
Our DNA remains that of a boutique investment house, built on core values of talent as our true equity, trust through strong governance, delivering stakeholder value with focus, driving innovation, and upholding credibility as our most valuable currency.

Team Member Value Proposition

Culture: a strategic pillar for Vision Invest and the essence of our shared DNA – it is this all-encompassing culture that makes us excited to show up at work every morning.
Vision: Investing for lasting impact - driven by innovation and sustainability, we strive to add long-term tangible value and make a positive impact to the communities we are invested in
Team: You collaborate with and learn from top global talent. Enabled by an integrated value chain, we bring out the best in each other and work together to achieve our vision.
Empowerment: You are empowered to define and lead initiatives, with freedom to explore, create, and innovate. We celebrate curiosity and creativity, encouraging every team member to excel beyond their expectations.
Growth: Join us in a constructively challenging, high-performance environment where personal growth and professional development are encouraged and accelerated.

Role Purpose and Summary

Responsible to provide comprehensive administrative support including managing the PCEO's schedule and travel arrangements, handling communication with stakeholders, managing event planning, day-to-day tasks, and assisting in special projects and initiatives; the position demands discretion, sound judgment, and integrity in managing confidential information

Experience

Min 3-5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior and/or C-suite executives in fast-paced and high demand environment
Experience in KSA/Middle East and in development/investment industry is desirable

Qualifications

Bachelor’s degree in Business Administration, Communications, or a relevant field

Key Responsibilities: Role Specific Technical Responsibilities

Administrative support
Manage the PCEO’s calendar by scheduling meetings, appointments, and coordinating travel plans
Prepare, review, and edit a variety of documents including correspondence, reports, and presentations
Prepare relevant background information and materials that ensure the PCEO is well-prepared for meetings
Organize internal and external meetings by preparing agendas, assembling materials, and recording meeting minutes
Arrange comprehensive travel plans, itineraries, and agendas, including bookings and reservations
Coordinate logistics for both domestic and international travel, including transportation, accommodations, and visa requirements
Assist the Senior Manager of the PCEO Office in organizing and maintaining the office; manage office supplies and equipment to ensure an efficient working environment
Develop a filing system for critical documents and records and maintain an organized system for tracking and retrieving information
Ensure adherence to company policies and procedures regarding confidentiality and data protection; handle sensitive and confidential information with utmost discretion and professionalism

Communication and events management
Serve as the liaison between the PCEO’s office and internal and external stakeholders
Screen and prioritize incoming communications, such as phone calls, emails, and letters and ensure timely follow-up
Draft and respond to correspondence on behalf of the PCEO’s office and manage the process of obtaining necessary signatures and notarisations
Assist in the planning and coordination of company events, meetings, and functions
Liaise with vendors, caterers, and venues to ensure the successful execution of events

Project management
Support the planning and execution of special projects and initiatives as required

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Last updated on Jan 9, 2025

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visioninvest

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