Job Summary
The purpose of this job is to facilitate the procurement of materials primarily in support of the one or more Electric Transmission and Distribution, Gas, Corporate and IT departments at the best evaluated total cost of ownership and assuring quality and schedule compliance in accordance with the end-user's requirements. This position will also lead efforts to optimize process efficiencies and consistency in the consolidation of procurement functions across the Client operating companies in different jurisdiction into the desired combined company approach for systems and processes. In addition, this position may administer contracts, drive continuous improvement initiatives with internal stakeholders, and may help manage SOX compliance programs. This position also provides guidance and tactical administration for multiple supply chain processes and systems used to support the cost control and standardization efforts of the operational business line teams in Kentucky, Pennsylvania and Rhode Island focused on alignment and collaboration with similar functions in the other locations. This position works independently with minimal supervision.
Job Responsibilities
1. Review client procurement requests for completeness and process into purchase orders.
2. Solicit bids through formal request for quotations or request for proposal competitive processes, including evaluation and analysis of bids, for procurement of critical materials of high complexity.
3. Coordinate and negotiate with suppliers, accounts payable, and internal stakeholders in resolving issues associated with specific purchases or projects, expediting orders, price discrepancies, warranty claims, and the return or cancellation of purchase orders.
4. Coordinate the logistics (receiving, handling, inspecting, delivery etc.) of capital/project/non-stock material in conjunction with the conjunction with the project manager/engineer, etc., delivered either to the site warehouse or job site.
5. Coordinate with the accounts payable team in resolving issues associated with invoice and payment processing as they occur. Identifies and resolves invoice holds and bottlenecks to ensure that work management schedules are not impacted. This includes direct interaction with internal business proponents across the company.
6. Update pricing on blanket purchase orders as required.
7. Review material forecasts with Business Project Planners to ensure that all required materials have been ordered and are scheduled to be delivered when required. Expedite orders as needed.
8. Identify new sources of supply and establish/maintain professional relationships with suppliers/partners, based on the highest ethical business practices as set forth in the Standards of Conduct and Integrity and Client's Supply Chain Polices.
9. Manage SOX compliance programs as applicable to the assigned categories and ensure that purchases follow all applicable policies.
10. Provide work management support for material and other requirements as requested by internal business proponents.
11. Participates in Supplier Relationship Management activities and facilitates timely and relevant information sharing between external suppliers and internal business proponents and leaders.
12. Performs other duties as assigned by management.
Basic Qualifications
1. Bachelors degree and a minimum of five years Supply Chain experience, or an equivalent combination of education and experience on a year-for-year basis, is required.
2. Experience using ERP, procurement, or work management systems.
3. Demonstrated analytical skills.
4. Experience with using Excel.
5. Strong verbal and written communications skills
6. Detail-oriented, ability to multi-task and prioritize tasks with strict deadlines.
Preferred Qualifications
Experience with working with warehousing, inventory, and distribution systems and processes preferred, as well as good working knowledge of Oracle Financial and Material systems and other company systems. Must become current on and comply with the corporate purchasing guidelines and policies. Analytical; comfortable with moderate levels of ambiguity; basic financial analysis skills; good communications (written, oral and listening), time management, and people skills.
Experience in Electric and Gas Utility supply chain (Distribution and/or Transmission and Substations).
Work Conditions
Normal office environment. Hybrid in-office/remote position. In office 3 days per week Tuesday-Thursday, remote on Monday and Friday.
•
Last updated on Oct 20, 2023