Contracts Admin

Role Title: Contracts Admin

Location: London - 4 days in the office and 1 day working from home once trained.

About Integral & JLL

It’s an exciting time to begin a career at Integral UK LTD as it is Britain’s largest and fastest growing national provider of high-quality comprehensive maintenance services for commercial and public sector buildings. We are an established Facilities Management organisation, providing planned preventative and reactive maintenance for over 1,600 clients in 60,000 locations. Our goal is to deliver Engineering excellence for our clients and a strong partnership culture time after time.

If you’re looking to step up your career, Integral and JLL are the perfect professional home. At Integral and JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing facilities and maintenance initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at Integral and JLL!

Role Purpose:

Provision of all-round admin support maintaining the systems and supporting engineering team.

The ability to work under pressure and be adaptable to situations as they arise

You must have a logical and organised approach to the tasks in hand and be able to meet deadlines for documentation issue

they are being carried out with due regard to Health and Safety, maintaining the 100% uptime criteria. Also responsible for ensuring the manning levels are maintained.

Maintain excellent standards of response to plant failures, completion of assigned work and ensure any abnormal operating conditions and housekeeping issues are dealt with proficiently.

Main Duties & Responsibilities:

• Quotes raised against quote tracker and tracker maintained for fortnightly review
• Raising jobs and purchase orders on a reactive basic & PPM
• Chasing reports and filing in all relevant files
• Maintaining PPM planners in accordance with audit purposes
• Processing engineer’s timesheet on a weekly basic
• Chasing costs following reactive call outs
• All project works being managed on tracker and updates to Project teams on weekly / month basic.
• Updating 001 spend tracker for the current year
• Monthly meeting with Finance admin to review spends and update of reactive costs.
• Onboarding engineers in a timely manner to allow contractors to work on site
• Updating sites engineering outlook contractor calendar
• To be responsible for the commercial support on the contract through to final account.

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Last updated on Feb 11, 2025