SUMMARY
The Medical Receptionist is a full-time member of the healthcare team and assists clinicians and staff in providing the highest level of care and service to patients. The Medical Receptionist performs a wide array of duties in supporting patient services and clinical care in the health center, including front office, intake, patient support, and other services. This role provides clinical, educational, and administrative services under the direction of the Health Center Manager and clinician in accordance with PPSE Medical Standards and Guidelines as well as State and Federal Regulations.
ESSENTIAL RESPONSIBILITIES
Front Office
Ensures compliance with front office procedures, including setting up and closing down the reception area, keeping the lobby/patient waiting spaces neat and orderly throughout the day, and closing patient entry points at the end of the day
Greets and welcomes all patients with a smile and excellent service; keeps patients apprised of delays or extended wait times
Completes patient check-in and registration, including advising and assisting patients with form completion
Completes patient data entry via PPSE’s Electronic Health Record and prepared charts with appropriate information
Enters relevant and appropriate information into tracking tools to improve service delivery and patient experience
Completes patient charges and payments process, including processing payments and generating receipts
Runs daily cashier reports, counts the cash drawer contents, balances day sheets, and prepares bank deposits
Checks out patients in a professional and pleasant manner
Maintains clean and neat clinical workspaces
Allows patient to explore feelings and ask questions regarding findings and decisions while demonstrating empathy and being non-judgmental
Assists with patient intake and ensures clinician has the relevant and necessary information to move forward with a visit
QUALIFICATIONS
Education and Experience
Preferred - 2 years experience in healthcare, preferably sexual and reproductive health
Preferred - Electronic Health Record experience
Preferred - Abortion and family planning experience
Preferred - Certified Medical Assistant or Surgical Tech
Skills
Ability to handle stress in a calm and professional manner, gracefully manage multiple projects, able to meet multiple deadlines, and comfortable working independently and as part of a team
Attention to detail and follow-through on assigned work are essential
Excellent communication skills
Strong computer skills, including practice management software, MS office, and internet/email
PHYSICAL DEMANDS
Ability to travel as needed to other health centers, PPSE’s administrative offices, and national conferences. Ability to sit and/or stand for long periods of time as needed while working in a clinical and office environment. Ability to lift 20 pounds.
LANGUAGES SPOKEN
English required, Spanish speaking skills preferred
OTHER
Be forthcoming and truthful in responding to the Alabama Department of Public Health, Georgia Department of Community Health and the Mississippi State Department of Health inquiries and requests for information
ESSENTIAL CHARACTERISTICS
Professional demeanor and appearance
Ability to provide/support the provision of objective information to patients about all the options available to them (abortion, adoption, or parenting) in the event of an unintended pregnancy
Additional Information:
Background screens will be performed and education will be verified prior to employment. Please be prepared to provide required information and/or documentation.
Planned Parenthood Southeast is a smoke-free workplace, and smoking is prohibited in all enclosed areas on PPSE property.
Planned Parenthood Southeast is an equal opportunity, affirmative action employer.
PPSE requires all individuals working onsite and remotely to be fully vaccinated against COVID-19. Acceptable proof of vaccination must be presented as a condition of employment. PPSE will consider requests for reasonable accommodation as required under applicable law. To qualify as being fully vaccinated against COVID-19 there should have been a two week period after receiving the second dose (or any government recommended booster shot) in a 2-dose COVID-19 vaccine series, or a two week period after receiving a single-dose (or any government recommended booster shot) in a single dose COVID-19 vaccine.
Pay: $18.00 per hour
Benefits Available
We offer medical, dental and vision insurance, a 401(k) with employer match, paid time off, 13 paid holidays and one paid floating holiday, short- and long-term disability, voluntary AD&D coverage, voluntary accident coverage, voluntary life insurance, and voluntary disability insurance.
Planned Parenthood Southeast maintains a drug-free workplace and is an equal opportunity employer. We are dedicated to upholding a non-discriminatory environment and do not discriminate against any employee or job applicant based on race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Southeast is focused on fostering a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.