Executive Assistant

$45,000 - $55,000 / year

Vertafore is a leading technology company whose innovative software solution are advancing the insurance industry. Our suite of products provides solutions to our customers that help them better manage their business, boost their productivity and efficiencies, and lower costs while strengthening relationships.

Our mission is to move InsurTech forward by putting people at the heart of the industry. We are leading the way with product innovation, technology partnerships, and focusing on customer success.

Our fast-paced and collaborative environment inspires us to create, think, and challenge each other in ways that make our solutions and our teams better.

We are headquartered in Denver, Colorado, with offices across the U.S., Canada, and India.

An Executive Assistant at Vertafore will be responsible for providing high-level, administrative support to two to three members of Vertafore’s executive team. This includes but is not limited to; fully managing and maintaining their schedules, scheduling meetings as requested by the executive, onsite meeting support when necessary, booking and managing extensive domestic travel, and organizing and submitting expense reports. An Executive Assistant at Vertafore is heavily involved in all department operations and will have the opportunity to truly partner with their executives and the teams that they support. The role requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment.  The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients and works independently with minimal supervision or direction.

Core Requirements and Responsibilities:

Essential job functions included but are not limited to the following:

·         Manage and coordinate schedule of meetings, events, and travel for executives supported and, when necessary, members of their team.  Ensure supported executives are prepared with all materials and information for meeting, events, and travel.

·         Compile materials for reports and/or presentations.

·         Generate reports in Excel and Power Point.

·         Prepare expense reports in Concur.

·         Set up appointments, manage and maintain executive calendars through Microsoft Outlook.

·         Assist with the scheduling and logistics for new hire interviews and onboarding.

·         Strong attention to detail, follow-up and excellent organizational skills.

·         Ability to treat sensitive/confidential information with appropriate discretion.

·         Strong sense of urgency, adaptability, flexibility and resourcefulness.

·         The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines, and quickly adapt and manage shifting priorities.

·         Answers telephones, screens calls, and forwards messages in an efficient and courteous manner.

·         Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook.  Excellent word processing and file management skills.

·         Good working knowledge of office equipment and procedures including computers, printers, mailing equipment, telephone systems, filing systems, etc.

·         Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills.

·         Receives visitors in a courteous and professional manner; determines nature of visit and directs accordingly.

·         Ability to work after hours as necessary.

Knowledge, Skills and Abilities:

·         Solid working knowledge of Microsoft Office.

·         Excellent organization skills and oral/written communication skills.

·         Proven coordination experience is strongly preferred. 

·         Event planning or management is a plus.

 

Qualifications:

·         Bachelor’s degree or equivalent work experience preferred.

 

Additional Requirements and Details:

·         Travel required up to 10% of the time.

·         Located and working from an office location when required.

·         Occasional lifting and/or moving up to 10 pounds.

·         Frequent repetitive hand and arm movements required to operate a computer.

·         Specific vision abilities required by this job include close vision (working on a computer, etc.).

·         Frequent sitting and/or standing.

THE VERTAFORE STORY

Over the past 50 years, Vertafore has advanced the entire insurance distribution channel with the best software solutions in the industry. Today, we’re proud to say hundreds of thousands of Vertafore users rely on our solutions to write business faster, reduce costs, and fuel growth by increasing collaboration and streamlining processes. Vertafore leads the industry with secure, cloud-based mobile products that provide superior reporting and analytics, delivering actionable insight— right when customers need it most. We partner with other leading technology companies to deliver comprehensive solutions to improve the way our customers do business and serve their customers.

The Vertafore Way

Insurance is about relationships, and technology should make those relationships stronger. That’s why, at Vertafore, it’s our mission to transform the way the industry operates by putting people at the heart of insurance technology. By focusing on our customers, becoming better every day, and delivering results you can see, we provide the level of trust and security that insurance is all about.

·        Bias to Action: We're united by an innate drive to take action and make a difference in the technology and insurance spaces.

·        Win Together: We work together as one team, showing empathy and respect along the way.

·        Show Up Curious: We work to challenge one another to push boundaries and think beyond the box.

·        Say It, Do It: We honor every one of our commitments because integrity is important to us.

·        Customer Success is Our Success: We cultivate authentic relationships and follow up by actively listening to their needs.

·        We Love Insurance: We appreciate the impact insurance has on the world.

Is this role not an exact fit for you? Keep an eye on our Careers Page for other positions!

Vertafore is a drug free workplace and conducts preemployment drug and background screenings.

The selected candidate must be legally authorized to work in the United States.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship. 

Vertafore strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

We do not accept resumes from agencies, headhunters, or other suppliers who have not signed a formal agreement with us.

Vertafore is a Flexible First working environment which allows team members to work from home as often as you’d like, while using our offices as a place for collaboration, community, and teambuilding. There are times you may be asked to come into an office and/or travel for specific meetings for a specific business purpose and this varies by job responsibilities. •

Last updated on Sep 30, 2024