Executive Assistant

Who we are:  

ACT Commodities is the world’s leading provider of market-based sustainability solutions. As a pioneer of the global energy transition, ACT helps organizations hit their climate targets, no matter how ambitious. Since 2009, ACT has become a trusted brand in high-impact climate projects, green electricity markets, renewable energy, emission allowances and carbon offsets. With a growing portfolio of over 70 products in 40 plus countries, ACT builds its relationships on trust and fosters an entrepreneurial environment.   

Our Amsterdam, New York, Paris, Shanghai, and Singapore teams deliver tailor-made solutions backed up by extensive market knowledge. We are a fast-paced and forward-thinking organization that believes that we are better together! 

As an Executive Assistant at ACT, you will be responsible for managing the schedules and communications of key company executives in our NYC office. Your duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. You will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. 

Responsibilities: 

• Provide administrative and strategic support to the North American CEO and Head of Finance 
• Expertly manage day-to-day scheduling, coordination, and meeting logistics, providing best in class support throughout back-to-back days; often with little oversight and making judgements based on known priorities of the executives and the business 
• Develop critical content including agendas, PowerPoint presentations, Excel reports, and other relevant corporate documents 
• Manage domestic and international travel and itineraries to ensure the executives comfort and timeliness 
• Create and distribute correspondence to office employees, board members, and external parties 
• Brief and prepare executives for important meetings such as Townhalls, Board Meetings, Client Visits and Conferences in partnership with internal stakeholders 
• Anticipate needs and identify problems proactively, looking around corners for solutions and leveraging existing resources in problem solving 
• Partner with the HR/Recruitment for on-boarding and off-boarding activities for team members 
• Routinely engage with external stakeholders in person, by email, and by phone 

Required skills and qualifications: 

• 3-5 years of experience in an executive or administrative assistant position ideally supporting C-Suite  
• Extraordinary organizational skills, and experience managing the challenges of supporting a growing team with diverse personalities and a dynamic workflow  
• Ability to prioritize and shift gears effectively in a fast-paced environment  
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects 
• Ability to find solutions with minimal direction  
• Ability to handle ambiguous situations and constant change with confidence 
• Ability to maintain confidentiality of information related to the company and its employees 
• Unparalleled verbal and written communication  
• High level of discretion and maturity 

Please note: this role is 100% in-office 

Salary Range: $115,000 - $130,000 + discretionary bonus 

Actual base pay may vary based on various factors such as job-related knowledge, skills, level and experience. The base pay is just one component of the total competitive compensation package for employees.  

ACT Commodities Inc. is an Equal Opportunity Employer.  All employment decisions at ACT Commodities, Inc. are made without regard to race, color, ethnicity, national origin, age, citizenship status, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity or expression, genetic information, marital status, family or parental status, status with regard to public assistance, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.  

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Last updated on Oct 19, 2023