Booking and Scheduling Coordinator

THE Production TEAM are looking for a Crew Booking and Scheduling Coordinator to work on exciting events in Riyadh. You will be working for our sister company, Showforce Services - out of our brand new office.

You will facilitate the booking of crew and transport, maintaining a rigorous standard of service and ensuring seamless logistical coordination for all client engagements.

Key Responsibilities:

Crew Coordination

·         Administer in booking crew, matching the correct skills to each project, and maintaining a comprehensive database.

·         Serve as a liaison between the Crew Manager, Crew Operations Manager, clients, and crew members, fostering clear communication and alignment.

·         Facilitate crew administration, including uniforms, timesheets, and coordination with external crew suppliers.

·         Administer accreditation and ensure accuracy of the data and quality of the documents aligned with the standard requirements.

Logistics Management

·         Coordinate logistics for events, including scheduling and supervising the crew and drivers.

·         Prepare daily job sheets for crew and drivers ensuring accuracy and efficiency.

·         Responsible for managing inventory and stock control of all items stored within the company, acting as the primary point of contact for access to stored items.

Customer Service & Client Facing

·         Ensure that customers receive optimal service at all times, promptly addressing any concerns or issues.

·         Direct interaction or contact with the client – site visit, client meeting to evaluate service standard and improvements as needed.

Problem Solving and Adaptation

·         Identify and resolve operational issues in a timely manner.

·         Adapt quickly to changes and work effectively under pressure.

Requirements

Key Skills:

• Bachelor’s degree in business, office administration or a related field

• Fluent in English, Urdu, Pashto

• Must be a Pakistani national

• Proficiency in MS Office

• Preferably with Driving license but not necessary

• Adaptive and responsive to change

• Resilient under pressure, maintaining focus and direction.

• Motivational and team – oriented approach , comfortable with delegation.

Benefits

• Generous remuneration package
• Opportunities to travel to our offices and projects in Dubai
• Opportunities to work on high - profile events
• Excellent Opportunities for Mentorship and Career Progression

Last updated on Aug 1, 2024